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LAKE COUNTY, CA (June 21, 2021) – Request for Proposal (RFP) Emergency Solutions Grant Program Coronavirus Round 2 Allocation (ESG-CV2)
The Lake County Continuum of Care (LCCoC) is pleased to announce the availability of $343,000 through the Emergency Solutions Grant Program, Coronavirus Round 2 Allocation (ESG-CV2). Funds are targeted to prevent, prepare for and respond to individuals and families who are experiencing homelessness or receiving homeless assistance, in Lake County, due to the COVID-19 pandemic. The parameters of the program are intentionally broad in the request for proposals (RFP) and are not exhaustive.
A total of $343,000 will be allocated for various activities as follows:
∙ $93,000 for Emergency Shelter
∙ $250,000 for Rapid Rehousing
Deadline for applications is July 21, 2021 BY 11:59 P.M.
Sponsor will not deny the benefits of the ESG-CV Round 2 Grant program from or discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Sponsor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Sponsor will comply with the provisions of
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the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135- 11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Sponsor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Sponsor shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
TABLE OF CONTENTS
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REQUEST FOR PROPOSALS
The California Emergency Solutions Grant Coronavirus Round 2 (ESG-CV2) program and authorized the California Department of Housing and Community Development (HCD) to allocate funding to the California Continuum of Cares “to assist persons experiencing or at risk of homelessness” in local communities due to the COVID-19 Pandemic. The Lake County Continuum of Care (LCCoC) shall administer the allocation of funds of Lake County. LCCoC’s Administrative Entity (AE), Lake County Behavioral Health Services, will receive applications, administer the awards, and be responsible for state reporting
The LCCoC has determined that $93,000 for will be allocated for Emergency Shelter, and $250,000 for Rapid Rehousing with a minimum of 20% to be used to support Emergency Housing Vouchers program, as needed, through the Lake County Public Housing Authority.
Local applicants must submit their proposals to the Lake County Continuum of Care Administrative Entity (LCCoC AE) no later than July 21, 2021 at 11:59 p.m. Applicants will be asked to attend an interview meeting, to provide a short presentation and answer interview questions from the Grant Selection Working Group. Funding recommendations shall be made by the Grant Selection Working Group comprised of general members of the LCCoC. Any remaining funds not requested shall be redistributed to the LCCoC, to maximize Lake County’s allocation.
The contracting process, leading to fund disbursement, will begin immediately after the award letters are sent out.
By regulation of this particular grant, the funding must be expended by August 31, 2022.
All proposals will be reviewed for compliance with the NOFA and eligible applicants will be asked to attend a Question and Answer session. Please seek technical assistance for proposals at the Q and A session that will be held during the Application timeframe.
ESG-CV funds are distributed locally through the Lake County Continuum of Care (LCCoC) to subrecipients. A subrecipient can include:
∙ a unit of local government including housing authority,
∙ a registered 501(c)3 non-profit organization,
∙ or, a state or federally recognized tribal entity.
The parameters for these ESG-CV Round 2 funds are for Direct Services to prevent, prepare for and respond to coronavirus among individuals and families who are experiencing homelessness or receiving homeless assistance be expended in Lake County for a broad variety of activities to assist persons experiencing homelessness or are at risk of homelessness due to the COVID-19 Pandemic.
All applications must describe how the activities outlined in the proposal will “provide immediate emergency assistance to people experiencing homelessness or at imminent risk of homelessness, and that those uses are aligned with California’s Housing First policy.”
Sample Eligible uses include, but are not limited to:
∙ Rental assistance or subsidies: support the Emergency Housing Vouchers program, housing vouchers, rapid re-housing programs, eviction prevention, and housing relocation.
∙ Respond to people who are experiencing homelessness: support the Emergency Housing Vouchers program, housing vouchers, rapid re-housing programs, increasing and improving upon essential shelter services (not including new facility purchase, construction, or expansion).
All activities must be carried out within the relevant CoC geographic area of Lake County.
Coordinated Entry System and Homeless Management Information System
Subrecipients MUST actively participate in the local Coordinated Entry System (CES) and Homeless Management Information System (HMIS).
CES is a process developed to ensure that all people experiencing a housing crisis have fair and equal access and are quickly identified, assessed for, referred, and connected to housing and assistance based on their strengths and needs.
HMIS is a class of database applications (computer software) used to confidentially aggregate data on homeless populations served. Such software applications record and store client-level information on the characteristics and service needs of homeless persons. Each subrecipient MUST enter client data into HMIS. Such data should include:
∙ The number of homeless persons served
∙ The number of unsheltered homeless persons served
∙ The average length of time spent as homeless before entry into the program or project
∙ The number of homeless persons exiting the program or project to permanent housing
∙ The number of persons that return to homelessness after exiting the program or project
Subrecipients will be required to submit quarterly reports to the LCCoC AE, including:
∙ Expenditures made within the quarter
∙ Activities made within the quarter
∙ HMIS Client Data input within the quarter
LCCoC may request additional information, as needed, to meet other applicable reporting or audits.
Subrecipients must provide eligible activities in a manner consistent with the Housing First practices described in California Code of Regulations, title 25, section 8409, subdivision (b)(1)-(6). Subrecipients allocated funds for eligible activities that provide permanent housing shall incorporate the core components of Housing First, as provided in Section 8255, subdivision (b) of the Welfare and Institutions Code. Housing First is an evidence-based model that uses housing as a tool, rather than a reward, for recovery and that centers on providing or connecting homeless people to permanent housing as quickly as possible. Under the Housing First model, services offered are as needed and requested on a voluntary basis and that do not make housing contingent on participation in services.
In many communities, homelessness is experienced disproportionately by race and other protected classes, including disability status. Additionally, the Centers for Disease Control and Prevention is also reporting disproportionate impacts by race and ethnicity for COVID-19 hospitalization and death, specifically Black, Indigenous, and Hispanic/Latinx persons. Therefore, it is important to incorporate equity and accessibility considerations into the proposed projects to address racial and systemic inequities, and equitably distribute resources within the target population.
Subrecipients that receive funds under the Program are responsible for ensuring that the expenditure of those funds is consistent with the requirements of the ESG-CV Round 2 NOFA.
LCCoC may monitor the expenditures and activities of Subrecipients, as LCCoC deems necessary, to ensure compliance with program requirements and request the repayment of funds from a Subrecipient or pursue any other remedies available to it by law for failure to comply with program requirements. After a contract has expired, any funds not expended for eligible activities shall revert and must be remitted to LCCoC.
The proposal must be submitted in the following format including, PDF with no more than 10 pages (including any supplemental materials), minimum of 11 font and each page shall be numbered.
The proposal shall include the following as a minimum:
“[Name of Organization] agrees to all terms outlined in the Lake County Continuum of Care Request for Proposals, including, but not limited to participating in the Coordinated Entry and HMIS programs, adopting/implementing Housing First practices, prioritizing assistance to homeless individuals and families over assistance to individuals and families at risk of homelessness, and ensuring that expenditures of grant funds is consistent with the requirements of the Program.”
summarize how the proposal meets the RFP requirements and why the Service Provider is best qualified to perform the required work.
Executive Summary MUST describe how the activities outlined in the proposal provide immediate emergency assistance to people experiencing homelessness or at imminent risk of homelessness, and that those uses are aligned with California’s Housing First policy.
Describe your organization’s strategies to address equity issues such as cultural awareness trainings, hiring practices, and inclusive public engagement that ensures impacted communities of color are part of the decision-making
10.Statement of Experience and Qualifications: Description of the nature of the Service Provider’s present work, including a comprehensive list of current and past work on similar projects. If new, please provide how this project is innovative and how the evidence-based processes to take place will ensure the project’s success. List of
any past, current or scheduled trainings for staff that are pertinent to this project.
11.Budget & Budget Narrative: Please provide the full project budget, including a clear break out of grant funds. The budget does NOT have a match requirement. It is acceptable to have the program funded 100% through this grant. Applicants MUST provide a budget narrative with the proposal budget. Proposals submitted without a budget narrative shall NOT be considered for funding. Please provide an explanation for each line item on your project budget.
Eligible applicants may submit more than one program/project for consideration. However, each program/project must be submitted with its own proposal.
Technical Assistance and questions regarding the grant and the application process will be addressed in a virtual Q and A Session on July 6, 2021 at 3:00 P.M.
Join Zoom Meeting:
Meeting ID: 281 490 2260
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+16699006833,,2814902260# US (San Jose)
Grant applicants will be scheduled to make a brief presentation and answer interview questions for their proposals within a week of the application deadline. The interview process is part of the total score for the applicant. Each applicant is allowed several staff to be present. This will take place after the initial review of the proposals to make sure they are in compliance with the NOFA; applicants will be contacted to schedule the date and time; the length of the process (30-45 minutes); that it will be virtually, who it will be with
(the Grant Selection Working Group); and questions will be about clarifications of their proposal and presentation.
Selection of Proposals for Awards
The project selection process shall avoid conflicts of interest in project selection and shall be easily accessible to the public – all documents, including this one and the application pertaining to this funding opportunity are located at www.lakecoc.org.
Following the Grant Application Interview, the Grant Selection Working Group will review all eligible applications and interview all applicants. Scores will be added with a top score of 170 points. The two subrecipients with the highest scores will be recommended to the Executive Committee. The Executive Committee will then announce the grantees, which will receive the awarded CESH Grant. See Scoring Criteria.
Applicants shall be notified of the Grant Selection Working Group decisions via phone message and email within 48 hours after it has been presented to the executive committee. The representative listed as the main grant contact in the application shall be the person contacted.
In order to lodge an appeal, an applicant must submit to LCCoC, a written appeal, which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of
the appeal. No new or additional information will be accepted if this information would result in an advantage to an applicant. Once the written appeal is submitted to LCCoC, no further information or materials will be accepted or considered thereafter.
Emails to the email address listed above will be accepted as long as the email time stamp is prior to the appeal deadline. The Appeal Deadline is August 31, at 12:00 p.m. Pacific Standard Time.
Final Award Notification
Final Award letters will go out in August 4, 2021
Date & Time
Local NOFA Released
June 21. 2021
Q and A
July 6, 2021 at 3:00 p.m.
July 21, 2021 by 11:59 p.m.
Initial Review for Compliance
July 30, 2021
Grantee Presentation and Interviews
July 30, 2021 at 9:00 a.m.
Grant Working Group Scores Applications
July 30, 2021
Recommendation to Executive Board
August 4, 2021
August 4, 2021
August 25, 2021 by 12:00 p.m.
Program Contracts and Disbursements Processes Begin
August 26, 2021
Deadline for funds to be expended
August 31, 2022
Lake County Continuum of Care
All projects will be scored by the Scoring Criteria.
The highest scoring projects will be recommended for funding.
Application Scoring Template
1. Transmittal Letter
1 to 6
2. Cover Page
1 to 4
3. Identity of Service Provider
1 to 5
4. Executive Summary
1 to 15
5. Demonstration of Evidence Based Practice
1 to 15
6. Key Activities
1 to 15
1 to 15
8. Performance Measures
1 to 15
1 to 10
10. Statement of Experience and Qualifications
1 to 20
11. Budget and Budget Narrative
1 to 20
12. Presentation and Interview
1 to 30
Total Points Available
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