The Procurement and Contracting Services Division actively generates competition for City contracts by advertising bids and requests for proposals for larger purchases and soliciting quotes for smaller purchases. The division oversees all procurement activities and related contract preparations, monitors compliance with applicable procurement laws, and maintains records of vendor performance.
Procurement and Contracting Services is a centralized agency for all procurement and related contracts in the City. The division sets and implements policies and procedures to facilitate compliance with applicable procurement laws and competitive pricing.
It fulfills a service function and a control function. As a service provider, Procurement and Contracting Services staff work with other City departments to plan and manage the procurement of services, equipment and supplies. The division manages the overall procurement process from advertising a public bid to awarding the contract. Once a contract is awarded, the department that is requesting the services or supplies manages the contract.
In its control function, Procurement and Contracting Services reviews all requisitions and proposed contract amendments to ensure compliance with applicable laws. The division works with the other City departments to ensure that the specifications and contract terms and conditions are written to provide the most effective contract administration.

It is the contractor’s responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date.

It is the Contractors’ responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date. You can find addenda by clicking on the “Addenda” sub-folder in the directory for the project you are bidding. If you have registered with the Purchasing Department for a specific project, you will be notified via e-mail when and if any addenda are available. You are strongly encouraged to check this web-page often for any addenda related to the project(s) for which you have downloaded bid documents, drawings, and specifications.

Bid forms and information concerning bid surety, performance bond, minimum wage rates and bid specifications are available in the Purchasing Department, 93 Highland Avenue, Somerville, MA 02143 or by calling 617-625-6600 ext. 3400 or faxing 617-625-1344.

Separate awards will be made for these items and the right is reserved to reject any and all bids, and to make awards as may be determined to be in the best interest of the City as authorized by Mass Law.

To be placed on the City’s vendor list, please mail information about your company to the address above or e-mail: purchasing@somervillema.gov.

Bid Numbersort descending Title Bid Notice Release Date Bid Package Instructions Addenda Bid Deposit Pre-Bid Site Visit Opening Date
RFP 22-26 RFQ 22-26 Somerville Junction Park Design Services Bid Notice 12/28/2021 PDF icon RFQ 22-26 Somerville Junction Park Design Services.pdf 01/19/2022 – 1:00pm
IFB 22-33 IFB#22-33 Emergency Repairs, Service & Parts for Fleet Vehicles 12/29/2021 PDF icon IFB 22-33 Fleet Repair DPW City of Somerville.pdf 01/12/2022 – 1:00pm
RFQ 22-24 RFQ 22-24 Poplar Street Pump Station – Construction Management Services 12/22/2021 PDF icon 2021-12-22 Somerville Poplar St Pump Station Prj CMR RFQ – FINAL.pdf Submit qualifications via Projectdog (#84521). Questions due 1/6/22 to cmccormick@pmaconsultants.com. 01/21/2022 – 2:00pm
IFB 22-25 IFB 22-25 2021 Street Resurfacing Project- Pearl Street and Select Locations Bid Notice 12/22/2021 PDF icon IFB 22-25 2021 Street Resurfacing Project- Pearl Street and Select Locations.pdf Live Bid Opening via Zoom/ Pre-bid Meeting via GoToMeetings (link is in the Bid Package) 5% of the Total Bid Amount 01/06/2022 – 11:30am 01/19/2022 – 2:00pm
IFB 22-23 IFB 22-23 Lead Service Line Replacement Program – Phase 2 Bid Notice 12/09/2021 PDF icon IFB_22-23 Lead Service Line Replacement Program – Phase 2.pdf
PDF icon Bid Holders List-IFB 22-23 12.13.pdf
Live Bid Opening via Zoom/ Pre-bid Meeting via Zoom (link is in the Bid Package) 5% of the Total Bid Amount 01/06/2022 – 1:00pm
RFP 22-03 Somerville Public Safety Building – CM at Risk 12/08/2021 PDF icon CMR-RFP Final (2021-12-09).pdf
PDF icon RFP 22-03 Forms for Technical Proposal Section 3.9.pdf
PDF icon RFP 22-03 Form GC Payment for CM Services Section 4.3.pdf
PDF icon 2021.07.21_2006.SN_FIFTH DRAFT.pdf
PDF icon 2021.08.13_ MASTER SOMERVILLE Project Man.pdf
PDF icon 2021.08.17_Somerville SD Set.pdf
PDF icon 21-010_Road_Alignment_2021-08-17.pdf
PDF icon RFP 22-03 Early Site Package Links.pdf
PDF icon 40495_02_HD7(Traffic_Pvmt).pdf
PDF icon AM Fogarty SPSB SD Estimate (2021-09-01).pdf
Only Prequalified CM Firms Can Apply. Online submission available on BidExpress. 12/16/2021 – 1:00pm 01/12/2022 – 12:00pm

Some bids may require Adobe Acrobat Reader .
It is the contractor’s responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date.
It is the Contractors’ responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date. You can find addenda by clicking on the “Addenda” sub-folder in the directory for the project you are bidding. If you have registered with the Purchasing Department for a specific project, you will be notified via e-mail when and if any addenda are available. You are strongly encouraged to check this web-page often for any addenda related to the project(s) for which you have downloaded bid documents, drawings, and specifications.
Bid forms and information concerning bid surety, performance bond, minimum wage rates and bid specifications are available in the Purchasing Department, 93 Highland Avenue, Somerville, MA 02143 or by calling 617-625-6600 ext. 3400 or faxing 617-625-1344.
Separate awards will be made for these items and the right is reserved to reject any and all bids, and to make awards as may be determined to be in the best interest of the City as authorized by Mass Law.
To be placed on the City’s vendor list, please mail information about your company to the address above or e-mail: purchasing@somervillema.gov.

Bid Numbersort descending Title Opening Date Bid Package Addenda Bid Results Awarded To
RFP 22-21 RFP 22-21 On-Call Disaster Recovery Administration Services 12/29/2021 – 1:00pm PDF icon RFP 22-21 On-Call Disaster Recovery Administration Services.pdf
RFP 22-22 RFP 22-22 Consultant for Somerville PD Staffing & Operations Analysis 12/23/2021 – 2:00pm PDF icon RFP 22-22 Consultant for Somerville PD Staffing & Operations Analysis.pdf
PDF icon Bid Holders List-RFP22-22 12.13.pdf
IFB 22-34 IFB# 22-34 Printing & Mailing of Annual City Census Forms 12/13/2021 – 1:00pm PDF icon IFB-22-34 Finalized Bid Package.pdf
IFB 22-20 IFB #22-20 Operation & Maintenance of Municipal Street Light System 12/13/2021 – 1:00pm PDF icon IFB_22-20 Operation & Maintenance of Municipal Street Light System.pdf
IFB 22-19 IFB # 22-19 Printing and Mailing of Water Bills 12/15/2021 – 1:00pm PDF icon IFB 22-19 Printing and Mailing of Water Bills.pdf
IFB 22-18 IFB 22-18 Fire Hydrants and Related Parts 12/09/2021 – 2:00pm PDF icon IFB 22-18 Fire Hydrants and Related Parts.pdf
File Bid Holders List-IFB 22-18.xlsx
Results
RFP 22-17 RFP 22-17 Assistant Web Editor 12/01/2021 – 2:00pm PDF icon RFP 22-17 Assistant Web Editor.pdf
RFP 22-16 RFP 22-16 Armory Master Planning Consultant 12/01/2021 – 1:00pm PDF icon RFP 22-16 Armory Master Planning Consultant.pdf
IFB 22-15 IFB 22-15 Marginal Combined Sewers Rehabilitation Project 11/30/2021 – 1:00pm PDF icon IFB 22-15 Marginal Combined Sewers Rehabilitation Project.pdf
File Bid Holders List-IFB 22-15 11.17.xlsx
Results National Water Main Cleaning Company
IFB 22-14 On-Call Repairs, Replacement and Maintenance of Overhead Doors 11/12/2021 – 12:00pm PDF icon Somerville IFB 22-14 On-Call Overhead Door Repairs.pdf

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Please register with us using our general registration form.
If you are interested in a specific project, please sign up here.

If the bid notice and package on our website don’t answer all your questions regarding a bid, please send an e‐mail to the project manager named in the bid notice document. For general inquiries, please e‐mail us at purchasing@somervillema.gov or refer to this FAQ section.

Please send us public record requests via e‐mail to purchasing@somervillema.gov, as we need your request in writing. You can also send a request by mail to: Angela Allen, Procurement and Contracting Services Director, City Hall, 93 Highland Avenue, Somerville, MA 02143. Please line out which information you need and provide as many details as possible on the project you’re inquiring about, such as bid number, contract number, and project name, if available. Once we receive your request, we will acknowledge receipt your request within ten (10) business days. Please be aware that you may be charged for costs associated with your request.
If you are interested in a specific bid, please sign up to be added to our bidders list.
All of our current bids are listed on the Somerville Bids Portal. Any information that is publicly available can be found there. You can find project details in the columns “Bid Notice” and “Download Bid Package.” If either column is empty, please check back later.

All our bids are listed on our website, either under the Open Bids or the Closed Bids tab. Any information that is publicly available can be found on our website. You can find project details in the columns “Bid Notice” and “Download Bid Package.” If either column is empty, please check back later.

If available, you can find free electronic copies of plans and specifications in the “Download Bid Package” on the Somerville Bids Portal. If this column is empty, please check back later. If hard copies are available, this will be noted in the “Bid Title” column.
Hard copies can be picked up at Procurement and Contracting Services or delivered at your cost if you provide a FedEx account number. A deposit fee applies.
If a bidders list is available for an open bid, it will be published under the Open Bids tab of the Somerville Bids Portal. Once the bid has closed, a results document listing all bidders will be uploaded to the Closed Bids tab as soon as it’s available.

Once a bid has been awarded, a results document will be uploaded onto the Closed Bids tab on our website as soon as it’s available.

Your invoices are being paid by the department with which you have a contract. In most cases, Procurement and Contracting Services helps assemble a contract but isn’t responsible for payments. Please do not send your invoices to the Procurement and Contracting Services unless your contract is with Procurement and Contracting Services.

Monday – Wednesday
8:30 a.m. – 4:30 p.m.
Thursday
8:30 a.m. – 7:30 p.m.
Friday
8:30 a.m. – 12:30 p.m.

(617) 625-6600  ext 3400

purchasing@somervillema.gov 

City Hall
93 Highland Ave.
Somerville, MA 02143

View All Staff Contacts

Monday – Wednesday
8:30 a.m. – 4:30 p.m.
Thursday
8:30 a.m. – 7:30 p.m.
Friday
8:30 a.m. – 12:30 p.m.
City Hall
93 Highland Ave.
Somerville, MA 02143
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